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What are digital workflows and how do they simplify collaboration in real estate projects?

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What are workflows?

Workflows are standardised sequences of steps required to achieve a specific goal. They define how work flows, i.e., who does what, when and how, and who handles the next step. The goal is to achieve the greatest possible efficiency.

Digital workflows: 4 biggest benefits for construction and real estate companies

Both analogue and digital workflows claim to be the most efficient. But what distinguishes digital workflows from analogue ones? They replace manual, paper-based processes by automating repetitive tasks. And this brings four important advantages:

1. Simplified collaboration and communication

Digital software can assign tasks to the appropriate people and prioritise them by urgency. As soon as a task is completed, the next person in the process is notified automatically. Worried about invoices or supplements being missed if someone’s on holiday or out sick? Digital systems like Alasco can store substitutes in the workflow too, so essential steps are always covered. Because all project participants work in a single system and update information with a quick comment, time-consuming and potentially misleading agreements made via email are a thing of the past.

2. Increased productivity and significant time savings

Who actually releases the invoice when Brian’s on holiday? And where’s the stamp, again? With digital workflows, you no longer need to ask these questions. Because firstly, tasks are automatically passed on to the person responsible. And secondly, every step in the process is digitised – including your invoice verification stamp. Is it really more efficient? Yes. In fact, Alasco customers report that they now release invoices three times faster. This shows that digital workflows provide significant time savings by automating manual tasks, so you can focus on project success.

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3. Transparent and traceable steps

Predefined, standardised workflows ensure that every step in the process is 100% transparent and traceable. As well as keeping your projects on track more efficiently, this reduces the training period required for new employees. When tasks are passed on automatically and every procedural step is transparent, new starters can get to grips with them much more quickly and carry out tasks efficiently and safely. Plus, digital workflows in modern software like Alasco ensure traceability by making it easy to check the change history at any time.

4. Less potential for error

Automated workflows help all project stakeholders reduce risks, errors and delays by providing structure and clarity. Stakeholders always have a clear understanding of how and when to complete tasks, and what standards they must meet. This is how digital software prevents misunderstandings and simplifies collaboration between everyone involved in a project.


When you translate your existing workflows into digital workflows, take the opportunity to question and optimise your processes. This helps our Alasco customers achieve better results across their projects.