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Financial Management for Development and Retrofits

Managing budgets, costs, and financing across projects is complex.

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OVERVIEW

What is Financial Management in Real Estate Development?

Financial management in real estate development isn't complicated in theory.Whether you're developing new projects or managing a lot of CapEx for retrofit projects, it goes like this:

You budget. You track costs. You manage financing and you report. Every euro gets planned, monitored, and accounted for — from feasibility assessment to handover to an asset manager.

Where the Complexity Comes In

The complexity comes from execution. Most developers still run projects on fragmented spreadsheets. Manual updates. Version control chaos. Different stakeholders working off different numbers. By the time you reconcile everything, the data's already outdated.

CapEx Planning: A Common Example

Take CapEx planning as an example - property managers, ESG managers, and facilities managers all make suggestions. Asset managers have to collate and bundle them, then run them up the chain to the investment managers, then secure the funds, allocate the funds, track execution, and report. All this is manual, all this is via Excel and email. Cost controlling is also manual.

The Role of a Financial System

A strong financial management system does one thing: creates a single source of truth. Budget vs. actuals. Cash flow forecasts. Financing tranches. Investor reporting. Everyone sees the same numbers in real time.

Why does this matter now more than ever?

Projects are growing in scale and complexity, while skills are scarce. Construction costs are rising. Financing is tighter. Investors and banks demand greater transparency.  Without robust financial management, you're flying blind. With it, you protect margins, meet investor expectations with confidence, and secure financing faster.

Why Real Estate Developers Turn to Alasco

The Challenge

How Alasco Helps

Siloed financial data
Budgets, forecasts, and actuals live in disconnected systems - making it difficult to get a single source of truth.
Unified financial hub
Gain real-time visibility to stay on-time, on-budget. Oversee costs with cash flow forecasts in real time.
Time-consuming reporting
Manual, hard-to-customise reports to your LPs or banks drain resources, limit transparency, and delay stakeholder decisions.
Easy reporting
Automated, customisable reports provide instant, transparent insights for stakeholders — freeing up time and resources.
Scaling bottlenecks
Rigid approvals and manual workflows create constant bottlenecks.
Scalable processes
Standardised workflows and automation support project volume without increasing headcount.
Risk-prone approvals and errors
Multi-step sign-offs are tracked via email, increasing the risk of missed approvals or overspending.
Controlled approvals
Automated invoice and change order approval workflows reduce risk and accelerate decision-making.
See How it Works
Challenge 1: Financial Data
The Challenge
Siloed financial data
Budgets, forecasts, and actuals live in disconnected systems - making it difficult to get a single source of truth.
How Alasco Helps
Unified financial hub
Gain real-time visibility to stay on-time, on-budget. Oversee costs with cash flow forecasts in real time.
Challenge 2: Reporting
The Challenge
Time-consuming reporting
Manual, hard-to-customise reports to your LPs or banks drain resources, limit transparency, and delay stakeholder decisions.
How Alasco Helps
Easy reporting
Automated, customisable reports provide instant, transparent insights for stakeholders — freeing up time and resources.
Challenge 3: Scaling
The Challenge
Scaling bottlenecks
Rigid approvals and manual workflows create constant bottlenecks.
How Alasco Helps
Scalable processes
Standardised workflows and automation support project volume without increasing headcount.
Challenge 4: Approvals
The Challenge
Risk-prone approvals and errors
Multi-step sign-offs are tracked via email, increasing the risk of missed approvals or overspending.
How Alasco Helps
Controlled approvals
Automated invoice and change order approval workflows reduce risk and accelerate decision-making.
See How it Works

“We have grown a lot over the years, and now it’s essential that we keep track of all of our costs and deadlines. The Alasco financial management platform is essential for our success in this area.”

Fabian von Koeppen, Managing Director – GARBE Immobilien-Projekte

Big numbers prove it

5x

more projects managed without growing your team

3x

faster invoice processing and cost tracking

50%

time saved through automated cost and audit reporting

See Alasco in Action

FAQ

Frequently Asked Questions

How does Alasco reduce errors and version issues compared to Excel?

Alasco replaces fragmented Excel sheets with one central system where budgets, invoices, and approvals all live. Every change is logged automatically, eliminating version control problems and reducing errors caused by manual re-entry.

How does Alasco help with cash flow forecasts and drawdowns for banks?

Alasco provides rolling cash flow forecasts and planned vs. actual comparisons that are customised for your investor or bank, showing just the cost elements and the invoices assigned to that particular funding source. This means you can deliver drawdown reports instantly instead of spending days consolidating Excel files.

Can it manage financing tranches and debt/equity flows?

Yes. The system is designed for capital-intensive projects, including financing tranches, debt/equity management, and revenue from sales or leases.

Can we show budget changes over time — like what was forecasted 6 months ago vs. now? 

Absolutely. Every budget version is saved with full history. You can compare baseline budgets with rolling forecasts and drill into what changed, when, and why.

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